Sample Meeting Minutes

[ORGANIZATION NAME]

[DATE]

[LOCATION]

Proper written notification of this meeting was provided to board members XX days in advance of the meeting. The following board members were present: [NAME, NAME, NAME].

1. Call to Order: The meeting was called to order at [TIME] by [NAME].

2. Approval of Minutes: [NAME] moved to approve the minutes of the last board meeting held on [DATE]. Motion was seconded and the minutes were approved.

3. Financial Policies: Financial policies for the organization were discussed. The following policies were approved:

• The President and Treasurer shall have check signing authority
• To ensure proper financial controls, the Vice President (who does not have check signing authority) shall review monthly bank statements

4. Programs: The next event of [DESCRIPTION] was discussed. [NAME] reported that donations have been secured to cover all costs of the event.

5. Other Business: No other business was discussed.

6. Next Meeting: The next board meeting shall be held on [DATE], [TIME] at [LOCATION].

7. Adjourn: The meeting was adjourned at [TIME].